The Committee shall meet at least three times a year and is responsible for ensuring that the Association complies with its aims and is properly managed
The officers and committee members shall be elected for one year at the Annual General Meeting. Retiring Officers and committee members are eligible for re-election. Co-opted members may join at any time on the invitation of the committee, but shall retire at the next Annual General Meeting. No co-opted members shall serve for more than four consecutive years. In the event of a death or resignation of an elected member, the vacancy shall be filled by a member appointed by the committee
The Committee shall consist of:
Four to six officers (Chair/Chair in waiting, Vice-chair, Treasurer/Assistant Treasurer and Secretary)
The committee shall consist of 6 Church members and 5 parent representatives.
The number of Church members will greater than the number of elected members, and co-opted members, Officers, elected members and co-opted members each have one vote. In the event of a tie the Chairperson has a second or casting vote. A quorum shall be not less than half the committee, including two of the Officers.
Paid employees are employed by the committee and therefore are not usually committee members or vote. However, special permission for paid employees to be voting committee members can be obtained from the charities commission.
They, or their representatives, can be invited to attend meetings in an advisory capacity and should normally be invited, but need not attend the whole of the meeting.
In the move forward in recent years for pre-schools to have paid secretaries or administrators, it is acceptable for this person to be a paid employee and be a member of the committee.
An Annual General Meeting shall be held in the Spring Term each year at which the Annual Report and Audited Accounts for the preceding year shall be presented and agreed. A Special General Meeting may be called at any time at the request of the committee or one quarter of the members
The Secretary or Chairperson shall send a note of the date, time and place of each Annual General Meeting and any Special General Meeting with a list of items to be discussed, to all members at least two (2) weeks before the date of the meeting. If the Chairperson or Secretary does not call a Special General Meeting within two months of a request to do so, any member may call a meeting, by putting a notice in a conspicuous place where the group meets, at least two weeks before the meeting
The quorum for a General Meeting shall be 30% of the members, or seven members whichever is the greater. If few attend, a new meeting must be called.